Business Intelligence System Public Sector -Myassignmenthelp.Com

Question: Discuss About The Business Intelligence System Public Sector? Answer: Introduction This report gives brief information about the use of POS system. In the first section, it describes the advantages and disadvantages of the POS system. The statistical data was shown in manual transactions made on the traditional cash registry that has cause some mistakes for every 300 characters and in the POS system for every 15,000 to almost 36 trillion characters of barcode scanned only few or one error found. Some of the competitive advantages has gain by the organization. In the final discussion, with the use of POS system what risk has arise and how to protect them. Advantages and Disadvantages of POS system Improved Efficiency: According to the statistical data, manual transactions made on the traditional cash registry has cause some mistakes with the type of every 300 characters and in the POS system for every 15,000 to almost 36 trillion characters of barcode scanned only few or one error found[1]. Further, data input for an item in the traditional cash registry system takes an estimation of up to 6 seconds whereas using barcode reader of the POS system takes less or just 0.3 seconds. Thus, POS system makes the process of transaction easier, faster and with efficient turnover. With just a click, the user could rectify the error or the mistakes by the POS system. Thus, this offers a better service to the customer with a friendly calm face[2]. Stock management: For any scale of business, traditional approach leads to time-consuming process and it is laborious, work for the Four Seasons Greenhouse and Nursery. However, with the modern use of the POS system, the stocks are scanned upon delivery and the data are digitally entered into the database[3]. Thus, Four Seasons Greenhouse and Nursery can make purchasing decisions accurately at a glance. Accurate Reports: A merchant can understand the business overall success by accessing the critical information of the report with the use of POS system[4]. Employee Tracking: With the Unique Identification code, the Four Seasons Greenhouse and Nursery are able to track the behavior of the staff particularly on the figure of strong and weak sales and enable the merchants to take action against the weaker employees. Disadvantages of POS Web access cost: The additional advantage of the POS come with an additional cost. The reason for this is that businesses do not go for software-based system rather wanted to have web-based system as it Optimize the POS system. Updates: Instead of investing, the cost for long-term return, businesses has to invest on new version of software updates and the hardware updates from a software or manufacturing company. Risk in security: While making payment through debit card in POS system customers PIN is at risk to get divulge to other customer. In addition, if the businesses have a web-based POS system can run into a risk of asking the system widely accessible which results in danger[5]. POS system Completive Advantage The competitive advantages of POS system are[6]: The software always updated. The user gets access to unlimited support. Subscribers get ongoing education The upfront cost is lower when expanded Centralize database advantages With the use of a centralize POS system, retailers get a POS station at the property-level of each location that are link to the central server. The corporate office then can get access to real time reports. By centralizing the level of data, the businesses can start building the data that need to complete. Even though the data are fairly gathered through POS system, retailer fined it difficult get the transactional data into the information with action. Retailers get benefits from the centralized system for the transaction of daily audit log that eliminate the need of data analyzing and integrating it for multiple systems[7]. In addition to security, role-based security and permissions maintains the access of the centralized system strengthening the financial oversight. For a retailer connectivity is the key to extend the network system to integrate and standardize the equipment. The same case is with the centralized database of the POS system. There are many other advantages for th e POS system to get a centralize database for data processing speed, connectivity and compliance. POS decision making By the use of POS system, the businesses can analyze the sales data and figure out the item and adjust the level of purchasing. The authorization of the credit card and the bar-code scanners will improve the accuracy of the pricing through the POS system[8]. The POS system work as an all-in-one business cash flow to keep the track. POS system software keeps the things up-to-date and the business can gather much more information than the manual system. Based on this information the business owner can take appropriate decisions regarding the order and merchandise. Telecommunication recommended for POS system In the telecommunication types of networks available namely LAN, WAN and MAN, types of media technologies are wired and wireless technologies. The high speed LAN connects with the network devices of the same group. The high speed WAN connects with several LAN having limited enterprise. The high speed MAN connects with the larger network area of same town or same city. The functionality of WAN has related to Dynamic domain name service (DDNS) to connect the POS system and the local PCs to the internet in the absence of static IP. Data interchange take place when the device has identified. The Point-To-Point Connection is used to connect the POS systems that manage the unit remotely in the network[9]. The wireless technology for a POS system provides better productivity and eliminates long lines[10]. It provides a mobile server and cashier which keeps better interaction with the customer. Employees will be able to process transactions which increase the sales. Risk and Protection with POS system Security Risk: Sometimes customers use debit cards at any POS stations. In that case, it is a high risk for the customer PIN if get divulge to any other customers. In addition this, a web-based system is running with the risk of security and privacy while doing any business in the internet. Even if most of the POS station provide protection on security cannot completely negate the risk of security. In addition, when the system is widely accessible, it leads to a certain level of danger. Privacy Risk: Privacy has been at risk from the day when internet started. Hackers are able to now access to the personal activities and information without the presence of the individual by invading surveillance to public video, browsing to activities, server hacks and spyware. It is advisable to take protections to privacy or it will be start to use against the individual person. Confidentiality Risk: Some companies use POS system and view sensitive information with no proper procedure that results in accessed or lost of such information due to password got into the wrong hands[11]. In that case, businesses should assure multi-factor authentication, unique credentials and setting some privilege to permissions. This will protect their confidential information. The employees must be given training to encrypt sensitive data, and manage the official password. Conclusion Thus, it has concluded that POS is best used with WAN connection and with wireless technology. This will make customer interaction higher and easier. By the use of POS the business owner can save time and utilize it to manage the business. The use of POS in the organization, the business has gained many competitive advantages and has realized the benefit of it. The POS system work as an all-in-one business cash flow to keep the track. Every organization should follow the technology that is use by the Four Seasons Greenhouse. Recommendation a) WAN network service for POS system: The functionality of WAN has connected the POS system and the local PCs to the internet in the absence of static IP. Data interchange take place when the device has identified. b) Wireless technology for POS system: The wireless technology for a POS system provides better productivity and eliminates long lines. 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